Job Description

Executive Assistant

Join a fast-growing and dynamic Real Estate/Development Team in Seattle as an Executive Assistant . This pivotal role focuses on streamlining operations, managing vendor and contractor relationships, and ensuring the seamless execution of daily administrative and operational tasks.

We are seeking a highly organized, detail-oriented professional who thrives in a fast-paced environment and is committed to delivering excellence in all aspects of their work. If you excel at juggling priorities, fostering relationships, and maintaining operational efficiency, we invite you to be a key contributor to our team's success.

Primary Responsibilities

Executive Support

• Provide comprehensive support to the owner, including managing schedules, prioritizing tasks, and handling correspondence.

• Prepare reports, presentations, and briefs to assist with decision-making and business strategy.

Operational Management

• Oversee daily office operations, ensuring all processes are optimized for efficiency.

• Manage and maintain systems for tracking expenses, budgets, and project progress.

Vendor and Contractor Coordination

• Communicate with vendors and contractors to ensure timely scheduling and project completion.

• Negotiate contracts, manage invoices, and resolve operational issues as they arise.

Client and Team Support

• Deliver exceptional client service, assisting with inquiries, managing relationships, and guiding clients through the closing process.

• Coordinate hiring, onboarding, and training for team members as the business grows.

Marketing and Communication

• Support marketing efforts by managing social media accounts and promoting business initiatives.

• Coordinate team branding activities, including listings and client outreach.

Key Qualifications

• Operational Expertise : Demonstrated ability to manage complex operations and ensure efficiency.

• Strong Communication Skills : Exceptional verbal and written communication skills to engage with clients, vendors, and team members effectively.

• Technology Proficiency : Adept at using modern office tools, project management software, and CRM platforms.

• Organizational Strength : Outstanding attention to detail and the ability to manage multiple priorities simultaneously.

• Client-Centric Approach : A proactive mindset with a commitment to delivering excellent customer service.

• Problem-Solving Ability : Capacity to think critically, troubleshoot issues, and implement practical solutions.

• Preferred : Experience in real estate, development, or construction operations is a plus but not required.

What We Offer

• Flexible working hours (15–30 hours per week).

• PTO and stipend benefits for eligible team members.

• Opportunity for professional growth in a dynamic and fast-paced industry.

• A chance to work closely with a successful real estate team and contribute to a thriving start-up.

If you are a highly motivated professional who takes pride in operational excellence and enjoys tackling diverse challenges, we encourage you to apply. This is a unique opportunity to play a vital role in shaping the success of a growing real estate enterprise.

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